How the IT team can make your G Suite project fail!

What is the IT role in a G Suite project?

First of all, the IT has nothing to do with making the decision of going G Suite… They may influence the decision but they don’t make it. Simply because this type of decisions is a business decision in the first place. The more critical job of the IT department is to facilitate this shift and transfer to a new philosophy and technology. The business management will see the product functions and usability through end users who are getting the support they need from IT.

So how are the IT going to affect our project?

End users will complain to IT for issues they face daily. And here comes the core problem. If the IT team are reluctant to work on this, or if they are incompetent in communications with the G Suite deployment team, the issue will sit unresolved for … Read the rest “How the IT team can make your G Suite project fail!”

Book review: Bastion Saturn

The book

Book title: Bastion Saturn

Author: C. Chase Harwood

Book genre: Sci-fi, space opera

Finish date: 5 Aug 2017

Link to book: Amazon

My review

What drew my attention to this book was its title! I am literally in love with two planets in this universe: mighty Jupiter, and the crown jewel of our solar system – Saturn. So I closed my eyes and bought the book happily. At the end I was not disappointed at all with the author’s great work!

Environment

What I liked about this book in particular was the relatively close time for its story from our time. There was the dystopian society which was controlled by an AI that is not allowing any living human to out-smart it or get out of its control! This is an expected end for our current AI development. And personally I am with the side who wants to … Read the rest “Book review: Bastion Saturn”

Book review: Date Night on Union Station (EarthCent Ambassador Book 1)

The book

Book title: Date Night on Union Station (EarthCent Ambassador Book 1)

Author: E. M. Foner

Book genre: Sci-fi, Humor, to me it is not Romance…

Finish date: 1 August 2017

Link to book: Amazon

My review

I saw this book and got drawn to it by its description. Although the cover image was a bit deceiving and might get you to get something else from the book (such as inter-species explicit relationships… or other stuff…). A sci-fi humor novel that involved dates and an earth politician, and an AI! I had a little expectation of what to come but I did not even get close to it!

Environment

The story takes place on a space station far away from Earth. Peace and coexistence is taking place between humans and other species, which is really a relieving thing. Residents of the station are peaceful and seem to only care … Read the rest “Book review: Date Night on Union Station (EarthCent Ambassador Book 1)”

Steps you can take to secure your mail in G Suite

It is obvious that security is the number one issue in the cyber world these days… Email is being one of the widest and most critical fronts that is often a gateway to massive corporate breaches and leaks. Because of the nature of email usage these days, having a good email security practices and environment is very critical and essential for any organization to survive in the current era of technology and advancement.

G Suite offers a lot in the security of email. There are plenty of rules and activities that you can take to make sure your mail flow is secured and is not a wide open door for attacks and risks.

The Gmail settings in G Suite Admin Console offer multiple levels of email security. And if you are using Google Vault you can even do more in securing your environment. Google Vault is a long topic I’d … Read the rest “Steps you can take to secure your mail in G Suite”

A story of a project: 3600 users to G Suite in 60 days! – Day 8: Changing MX records

Day summary

We have come to the point where we are completely ready to change the MX records for all the domains. The process involved a lot of manual work but we split up the domains and managed to do it in a short amount of time. When we finished we ended up with all domains pointed to G Suite.

Once we completed the MX records change, we moved then to fixing all SPF records. Started with the primary domain there was not a lot to do. We just added the Google part of the SPF record to the existing one and we were all set.

After changing the MX records we found out about some issues in group permissions and other issues about bad forwarding settings between G Suite and Office 365 and managed to fix them all.

We also took a quick look about the progress of the … Read the rest “A story of a project: 3600 users to G Suite in 60 days! – Day 8: Changing MX records”

A story of a project: 3600 users to G Suite in 60 days! – Day 7: Completing the coexistence setup

Day summary

After getting the migration going, we moved to the next objective which is to complete the setup of the coexistence scenario between G Suite and Office 365. All what’s left was to setup the MX records and activate the forwarding from G Suite to Office 365.

I started with preparing a table for all the customer’s domains and then put all the required MX records in that table for each domain. And to be honest.. That was the most annoying thing I ever did! Once I completed the table, we agreed to do a change for one domain to test the delivery.

Prior to changing the MX records as we agreed, I had to enable the domain wide forwarding rule which was created earlier on the Admin Console. Then we were able to change the MX records.

I made sure we get all the old MX records documented … Read the rest “A story of a project: 3600 users to G Suite in 60 days! – Day 7: Completing the coexistence setup”

Book review: Roadside Picnic

The book

Book title: Roadside Picnic

Author: Arkady and Boris Strugatsky

Book genre: Sci-fi

Finish date: 10 July 2017

Link to book: Wikipedia (spoilers), Amazon

My review

Before going into the review, I want to tell you how I cam across this story… I came across a PC game called S.T.A.L.K.E.R Shadow of Chernobyl (Steam, GOG, Wikipedia)… I owned the game DVD since 2008 but only was able to play in in 2014…

When I finished this game I felt some sort of a bond to it… Everything about this game was awesome (not talking about bugs…). So I started reading more about it and how it was made. I came to know that this was loosely based on the novel Roadside Picnic. And that was the point where I put this novel on my list, to finally read it and complete it on 10th … Read the rest “Book review: Roadside Picnic”

My Problem Management in a Project

Problem management is really an important aspect in each service and project management practices… Without proper problem management you will create more problems instead of solving them… And without problem management you can even lose your whole project!

Little intro

I always come across many problems in every project I do. Some of them are caused by my bad judgement of things, others are caused by the customer’s inability to take the right decision at a certain stage of the project. The amount of problem management I am doing is giving me a lot of priceless experience that I’ll never be able to get by money!

The only common thing between all of these problems, is they will all come on me to fix! I have been doing a project recently and the start up was great… However during the middle stages the customer made a mistake that was very … Read the rest “My Problem Management in a Project”

PS: A small script to list Office 365 groups and members

in Office 365 you get three types of groups: distribution groups, dynamic distribution groups, and Office 365 groups (unified groups)…

The first two of those are based on Exchange Server and are very straight and easy to use for anyone who is familiar with Exchange Server… However the third type might look something new to them despite being at the same level of ease and straight forward!

When using Exchange Online PowerShell to list the groups, there are three commands to use for this:

Similar to the first two commands, Get-UnifiedGroup works the same way… You will get the group, then check its members attribute or property to get the other member users…

Below is a small script that I made will do the required job for you. Once the process is completed, you will get a file named O365GroupMembers.csv … Read the rest “PS: A small script to list Office 365 groups and members”

An important item to check before starting data migration to Gmail

Intro

I was working recently on a project who required data migration from Office 365 to Gmail. Everything went well and we had no issues at all except for a single problem that occurred because of a sort of strange cause…

One of the users has a very large mailbox size, about 70 GB. He uses sub-folders heavily in his Outlook client. And he is not using any sort of rules! He sorts his email manually. When I saw the data migration completed, the IT contact who is working with me from the customer side reported a strange problem in this particular mailbox. He said the user complained about having some of his folders split into two…

Funny problem!

After some funny troubleshooting process, I found out the more funnier reason for this problem. The user because he create a folder for everything, has some folders include the character ‘/’. … Read the rest “An important item to check before starting data migration to Gmail”